Why the electronic solution is worthwhile
The documentation requirements under the War Weapons Control Act present companies with a challenging task. Anyone who acquires, manufactures, transports or distributes war weapons must document all inventory changes precisely, completely and in accordance with the law.
Many companies are still relying on traditional, paper-based methods – an approach that is reaching its limits in times of growing complexity and increasing reporting obligations. This is precisely where the electronic War Weapons Book(eKWB) comes in. It offers a modern, digital solution not only to meet legal obligations, but also to implement them efficiently, transparently and securely.
More efficiency in everyday life
A major advantage of the electronic war weapons book is the enormous amount of time it saves. While paper-based bookkeeping is often associated with time-consuming manual processes, the eKWB enables the automated recording and management of data.
Regularly recurring processes, such as the recording of acquisition and transfer documents or the storage of permit numbers, can be accelerated using intelligent input aids. At the same time, automatic checking mechanisms reduce the risk of typing errors, formal errors or missing mandatory information – a decisive advantage in the event of upcoming inspections by the authorities.
The efficiency gained not only relieves your specialist departments, but also ensures greater process reliability in day-to-day business.
Legal certainty through automatic validations
The eKWB from Ontaris actively supports your organization in acting in compliance with the law. The system uses built-in validation rules to check all entries for completeness and plausibility. Incorrect or incomplete bookings are recognized immediately and reported to the user.
This ensures that every inventory change complies with the requirements of the War Weapons Control Act – including all necessary information on the weapon, date, authorization, actors involved and intended use.
You benefit from comprehensible, structured and audit-proof accounting, particularly with regard to official external audits.
Faster and simpler reporting
One of the most appreciated advantages of the electronic war weapons register is the automated creation of legally required reports. The semi-annual report to be submitted to the Federal Office of Economics and Export Control (BAFA) every six months can be generated directly from the system – including all relevant data in XML format, as required by the ELAN-K2 portal.
This function not only saves time, but also prevents transmission errors, which can easily occur when data is compiled manually. The direct interface to the authority’s requirements is a real efficiency gain – especially for companies with extensive stocks of weapons or a high booking frequency.
Transparency and traceability for audit authorities
The eKWB creates maximum transparency – both internally and towards external auditors. Thanks to digital search and filter functions, entries can be found quickly and processes reconstructed in a matter of seconds.
All stock changes can be traced even years later, as the system documents and fully historicizes all changes. This means that no entry is lost and no change goes unrecognized. This level of traceability can hardly be achieved with paper-based solutions – and certainly not at the speed that authorities expect today.
Scalability and future-proofing
The electronic war weapons log grows with your requirements. Whether your company grows, new types of weapons are added or additional regulatory requirements are imposed – the digital solution has a modular structure and can be flexibly expanded.
You benefit from regular updates that automatically integrate legal innovations into the system. This means you are always up to date and avoid legal risks due to outdated processes or documentation errors.
Find out here how the eKWB from Ontaris supports you in concrete terms – and why over 60 companies already rely on our solution.
