Most processes in industry, public institutions and health care are still based on paper. Much information is available in paper form and must be transferred to a computer-based system. This is very complex, cost-intensive and delays the process flows.
The digital pen EasyPen together with the EasyPen-Server from Ontaris eliminates this media break and makes data from any paper-based processes immediately available to IT. The digital pen system is a technology platform that allows you to define a separate workflow for each (paper) form. The digital pen acts as a cost-effective interface between man and computer. It stores the information while writing, digitizes it and transmits it encrypted to the EasyPen-Server. There the information is prepared and made available for further processing. The digital pen means no change for the users, as they can work with the digital pen as usual.
A delivery note is always lost exactly when it is urgently needed, for example to prove a correct delivery. Or a customer has a query shortly after delivery, but the delivery note is not yet available. This can be very time and cost intensive.
With the digital pen EasyPen such a delivery note problem belongs to the past. Working with the digital pen and the delivery note on paper does not require any special knowledge and you can easily integrate it into your workflow.
Driver’s license check
An employer is obliged to regularly check the driving licences of his drivers. If this is not done, driving without an employee’s driving licence can result in criminal prosecution for the employer (driving licence check by the employer).
With the digital pen, daily checks are easy to implement: a sticker is applied to the driver’s license on which the driver places a hook every day with the digital pen, thus providing the company with the information that he is still in possession of his license.
After the installation or positioning of building material silos or containers, it is sometimes difficult to document the exact position of the installation site in writing.
With the digital pen this is very easy to do. A pattern tag is attached to each silo or container. When the silo or container is set, the driver sets a hook on this tag with the digital pen and thus determines and transmits the exact GPS coordinate. The position of each silo or container can then be viewed in TomTom.
Profit from the experience of others
maxit building materials GmbH
Delivery note with the digital pen
In 2011, the company maxit Baustoffwerke GmbH from Krölpa was looking for a solution to manage the more than 200,000 annual delivery notes and at the same time to be able to better serve its customers. In addition, a uniform and central solution had to be found for the five plants concerned. This was solved with a digital pen, which writes on normal paper and at the same time digitizes the written text. After the delivery note is filled out on site, the data is sent via mobile phone to the central office for immediate further processing.
The Ffrisurbetriebe Kornet OHG provides hairdressing services in nursing and old people’s homes. The company relies on the digital pen EasyPen to record order, invoice and working time data. The employees on site use the digital pen, which digitizes handwritten form entries and forwards them to the company’s own accounting system via the mobile network. More than 600 digital pens are already in use at present. The main advantages are: Saying goodbye to the traditional paper-based economy increases efficiency, speeds up billing and avoids incorrect entries.